Skip to Content

Emergency: 9 1 1

  • Careers
  • File a Report
  • Contact Us
i want to iconI Want To
Woodstock Police Service Logo
Contact Us
  • Services & Reporting
    • Alarm Registry
    • Assault, Abuse and Victim Services
    • Bicycle Registry
    • Crime Mapping
    • Homelessness Services
    • Records and Fingerprinting
    • Reporting
    • Request a Paid Duty Officer
    • Seized Vehicles
    • Vulnerable Person Registry
  • Safety & Crime Prevention
    • Bicycle Safety
    • Business Safety
    • Cannabis
    • Distracted and Impaired Driving
    • Frauds and Scams
    • Holiday Crime Prevention
    • Home and Property Safety
    • Internet and Social Media Safety
    • Personal Safety
    • Road Safety
  • Careers & Volunteering
    • Civilian Positions
    • Experienced Officers
    • Fitness Test
    • Job Postings
    • New Recruits
    • Special Constables
    • Volunteering
    • Youth In Policing Initiative
  • About Us
    • A to Z
    • Annual Report
    • Chiefs Message
    • Contact Us
    • Equity, Diversity and Inclusion
    • Events Calendar
    • Media Relations
    • News
    • Our Headquarters
    • Our History
    • Police Service Board
    • Sections and Units
    • Strategic Plan
    • Vision, Mission, Values
    • Sitemap
I Want To
  • Reporting
    • Online Reporting
  • Apply
    • Alarm Registry
    • Career Postings
    • Fingerprinting
    • Record Checks
    • Vulnerable Person Registry
    • Volunteering
    • Youth In Policing Initiative
HomeServices & ReportingRecords and FingerprintingRecord Checks
 
  • Open new window to share this page via Facebook Facebook
  • Open new window to share this page via LinkedIn LinkedIn
  • Open new window to share this page via Twitter Twitter
  • Email this page Email

Record Checks

cup

Applications for police record checks can be submitted online or in person.   In person applications can be made Monday to Friday from 8:00am to 6:00pm. Record checks typically take 5 business days to process.

A letter is required from the requesting organization if vulnerable sector is necessary.

Request your online Record Check

One piece of government-issued photo identification, as well as proof of residency within the city of Woodstock is required. 

We offer three levels of record checks:

  • Criminal Record Check 
  • Criminal Record and Judicial Matters Check (Includes Criminal Record Check)
  • Vulnerable Sector Check (Includes Criminal Record Check and Judicial Matters Check)

Send us an email at recordchecks@woodstockpolice.ca if you have any questions.  Emails and voicemails will be responded to Monday to Friday, between 8:00am and 6:00 pm (excluding Statutory Holidays).  

I want to know…

How long will it take to process my record check?

Most record checks can be completed within 5 business days. Processing times may take longer if an applicant has a criminal record or has resided outside of Woodstock within the last 5 years.

How will I receive the results of my record check?

If your application was completed online, your results will be uploaded to your online account.

If you application was completed in person, your results will be picked up in person. You will be advised at the time of your application, when you can expect your record check to be completed by.

What Identification is acceptable?

The following is a list of items that are considered acceptable forms of identification:

  • Passport
  • Driver's licence
  • Birth Certificate
  • Canadian Citizenship Card
  • Permanent Resident Card
  • Certificate of Indian Status
  • Immigration Documents (i.e. work or study permits)
  • Military Family ID card (MFID)
  • Record of Landing for Citizenship Applicant
  • Certificate of Live Birth
  • Nexus card
  • Ontario Identification Card
  • Photo Health Card

You may be required to provide a recent utility bill with your address on it.

Record Check for Adoption

Adoptions do not meet the legal requirements for vulnerable sector checks; however, the Criminal Record Act has a different process that allows the RCMP to determine if adoptive parents have record suspensions for sex offences.

Fingerprint submissions are required for all adoption requests and are submitted to the RCMP by the Woodstock Police Service. The RCMP then conducts the appropriate database searches. These searches include pardoned sex offences and record suspensions for each applicant.

If you reside in the city of Woodstock, you can contact the Records Unit regarding fingerprints.

What payment methods are accepted?

Debit and Credit are acceptable methods of payment. Exact cash can be accepted for in person applications.

What are the hours for getting a record check in person?

The Records Department is open Monday to Friday from 8:00am to 6:00pm. The office is closed on all statutory holidays.

Can I get a record check if I am under 18 years old?

You can apply for a record check if you are applying to volunteer or for employment with a government agency (municipal, provincial or federal). A letter from the government agency is needed.

How do I get a background check if I do not live in Canada?

If you live outside of Canada, the only way to get a record check is by submitting your fingerprints to the RCMP. Please contact the Records Unit

Does your service offer fingerprints?

Fingerprint services are offered to residents of Woodstock and the cost is $65.00.

Declaring a criminal record

There are two methods for verification of a criminal record; either through the submission of fingerprints or by self-declaration.

Self-declaration of a criminal record is a process whereby the Applicant declares their adult criminal convictions to the Police Service in accordance with the CCRTIS Dissemination of Criminal Record Information policy.

A self-declaration must include all convictions for offences under Federal Law.

The self-declaration must not include:

  • A conviction for which the applicant has received a Record Suspension in accordance with the Criminal Records Act
  • A Finding of Guilt where the applicant was a “young person” under the Youth Criminal Justice Act, however, the RCMP will provide a response if fingerprints are submitted
  • An Absolute or Conditional Discharge, pursuant to section 730 of the Criminal Code
  • An offence for which the applicant was not convicted
  • Any Provincial or Municipal offences
  • Any charges dealt with outside of Canada

In order to release criminal convictions identified through a name based query, the Police Service must be satisfied that the applicant's declared criminal record information is a match to their registered criminal record held at the RCMP National Repository of Criminal Records.

  • Services & Reporting
    • Alarm Registry
    • Assault, Abuse and Victim Services
    • Bicycle Registry
    • Crime Mapping
    • Homelessness Services
    • Records and Fingerprinting
      Toggle Section Records and Fingerprinting Menu
      • Fingerprinting
      • Freedom of Information Request
      • Record Checks
      • Record Suspension (Pardon) Applications
    • Reporting
      Toggle Section Reporting Menu
      • Bylaw
      • Collision Reporting Centre
      • Compliments and Complaints
      • Online Reporting
      • Traffic Complaints
      • Trespass Notices
    • Request a Paid Duty Officer
    • Seized Vehicles
    • Vulnerable Person Registry

Contact Us

page subscription icon Subscribe to this Page

Serving and Protecting Woodstock

Woodstock Police Service footer logo

© 2022 Woodstock Police Service

  • Accessibility
  • Privacy Policy
  • Freedom of Information
  • Sitemap
  • Website Feedback
  • Location
  • Contact Us

By GHD Digital

Woodstock Police Service, 615 Dundas St., Woodstock, ON N4S 1E1, Canada, T: (519) 537-2323

Follow Us: View our Facebook Page View our Twitter Page View our Instagram Page View our YouTube Page

Scroll to the top of the pageTop

×

Browser Compatibility Notification

It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.